Constitution & By-laws

CONSTITUTION OF THE BOONVILLE AMATEUR RADIO CLUB, INC.

DECLARATION:

The following Constitution and By-laws shall become effective on September 1, 1989 and shall supersede all pre-existing Constitutions and By-laws of the Boonville Amateur Radio Club and/or The Black River Valley Repeater Association.

PREAMBLE:

We, the undersigned, wishing to obtain for ourselves the pleasures and benefits of the association of persons with a common interest in Amateur Radio, constitute ourselves THE BOONVILLE AMATEUR RADIO CLUB, INC.  (hereinafter known as THE CLUB) and enact this Constitution as our governing law. It shall be our purpose to further the exchange of information and cooperation between members, to promote radio knowledge, friendly association, and individual operating efficiency, and to so conduct club programs and activities as to advance the general interest and welfare of amateur radio in the community.

GOVERNING BODY:            ARTICLE I

The Governing Body of THE CLUB shall consist of a seven member Board of Directors which shall include four Officers and three other Directors, all duly licensed Amateur Radio Operators and all duly elected by the membership of THE CLUB, as provided in the By-laws.

MEMBERSHIP:                ARTICLE II

All persons interested in Amateur Radio shall be eligible for membership. Membership shall be by application and election upon such terms as THE CLUB shall provide in the By-laws.

OFFICERS:                  ARTICLE III

Section 1 - The four Officers of THE CLUB shall be: President, Vice President, Secretary, and Treasurer and all shall serve as Directors of THE CLUB.

Section 2 - The Officers of THE CLUB shall be elected, as provided in the By-laws, for a term of one year. these terms shall begin on January 1st following election and conclude on the following December 31st.

Section 3 - Officers may be re-elected. 

Section 4 - Officers may be removed for cause by a three-fourths majority vote of the membership present and voting at a special meeting called for such purpose.

Section 5 -Officer vacancies occurring between elections must be filled to the end of the unexpired term by special election at the first regular meeting following the withdrawal, resignation, removal or any other circumstantial vacancy.

DUTIES OF OFFICERS:       ARTICLE IV

Section 1 - The President shall serve on the Board of Directors and shall preside at all meetings of THE CLUB and conduct the same according to the rules adopted. He or she shall enforce due observance of this Constitution and By-laws; decide all questions of order; sign all official documents that are adopted by THE CLUB, and none other, and perform all other customary duties pertaining to the office of President.

Section 2 - The Vice-President shall serve on the Board of Directors and shall assume all the duties of the President in the absence of the latter.

Section 3 - The Secretary shall serve on the Board of Directors and shall keep a record of all proceedings of all meetings; keep a list of Full Members, Associate Members and Repeater Donors; carry on all correspondence; read communications at each meeting, and mail notices to each member of the Annual Meeting, any special elections, any special meetings; notify  by regular mail any dues-delinquent member; notify by regular mail any new applicant for membership of acceptance or rejection and provide accepted applicants with a copy of THE CLUB Constitution and By-laws; keep THE CLUB Constitution and By-laws, and have them with him or her at every meeting and cause all amendments, changes and additions to be noted thereon and shall permit them to be consulted by members on request.

Section 4 - The Treasurer shall serve on the Board of Directors and shall receive and receipt all moneys paid to THE CLUB, and keep an accurate account of all moneys received and expended; submit an itemized statement of disbursements and receipts at each regular meeting of THE CLUB; keep and provide the Secretary with a copy of a current list of paid members and notify the Secretary of any dues delinquencies or changes.

Section 5 - At the expiration of an Officer's term, he or she shall turn over all items in his or her possession belonging to THE CLUB, to the successor.

DIRECTORS:               ARTICLE V

Section 1 - Three Directors of THE CLUB shall be elected on a rotating basis, one per year for a three year term, beginning one for a one year, one for two years and one for three years. Thereafter, all shall be elected for three year terms.  These terms shall begin on the January 1st following election and shall conclude on the appropriate December 31st.

Section 2 - Directors may be re-elected.

Section 3 - Directors may be removed, for cause, by a three-fourths majority vote of the membership present at a special meeting called for that purpose.

Section 4 - Director vacancies occurring between elections must be filled to the end of the unexpired term by a special election at the first regular meeting following the withdrawal, resignation, removal or any other circumstantial vacancy.

DUTIES OF                ARTICLE VI
DIRECTORS:

Section 1 - The Directors of THE CLUB shall oversee the operation off THE CLUB, including all meetings, activities, assets, functions and operation and maintenance of THE CLUB'S repeater and/or digipeater.

Section 2 - The Directors off THE CLUB shall appoint a Trustee and an Alternate Trustee, who must maintain an appropriate level of Amateur Radio License of THE CLUB'S repeater and/or digipeater, for an indefinite term, or until such time as the Trustee or Trustees shall desire to be replaced, or until such time as the Trustee of Trustees be removed, for cause, by a two-thirds majority vote of the Board of Directors at a regular meeting.

MEETINGS:                ARTICLE VII

The By-laws shall provide for regular, special and the Annual meetings. At meetings duly convened, a minimum of one-third of the membership shall constitute a quorum for the transaction off business.

DUES:                     ARTICLE VIII

THE CLUB, by majority vote of the membership present and voting at any regular meeting, may levy upon the general membership such dues or assessments as shall be deemed necessary and appropriate for the business of the organization within its objectives as set forth in the Preamble.  Non-payment of such dues or assessments shall be cause for removal from membership in THE CLUB, as provided in the By-laws.

AMENDMENTS:               ARTICLE IX

This Constitution, or its By-laws, may be amended by a two-thirds majority vote of the membership present and voting at a regular meeting. A proposal for amendment shall be submitted in writing as a motion at a regular meeting; entered into the Secretary's minutes of that meeting; tabled until the next regular meeting, and shall be voted on at that next regular meeting, provided that all current members have been notified by regular mail of the motion to amend the Constitution and/or By-laws at said meeting. Such notices shall be sent so that in the ordinary postal delivery they will arrive not less than 48 hours before said meeting.

MEMBERSHIP                ARTICLE X
ASSISTANCE:

The Club President may appoint Interference or Operating Committees to provide technical advice to members concerning equipment design and operation, to assist in frequency observance, clean signals, uniform practice, and absence of spurious radiations from club member stations. THE CLUB may enact appropriate rules to minimize interference in operations between member stations. THE CLUB may form adequate plans for disposition of any cases of interference to other radio services wheeze reported as caused by any Amateur Station operation in the area of THE CLUB'S local coverage.

OPTIONAL APPOINTMENTS:   ARTICLE XI

Section 1 - Activities Manager.
The Club President may appoint an Activities Manager to organize club member activities; plan and recommend contests for operating benefit, and advance club interest, and activities as approved by THE CLUB. He or she may appoint assistants to aid him or her in specific branches of activities.

Section 2 - American Radio Relay League Liaison Person.
The Club President may appoint an ARRL Liaison Person to maintain close liaison with the ARRL Emergency Coordinator or Section Emergency Coordinator to further THE CLUB'S participation in the Amateur Radio Public Service Corps.  He or she shall encourage new club member stations to report activities to THE CLUB and to the elected Section Communications Manager of the ARRL.

Section 3 - Public Relations Manager.
The Club President may appoint a Public Relations Manager to maintain a program to foster and guide public relations.

Section 4 - All of these appointments are to enhance the reputation of THE CLUB and Amateur Radio activities in the community and make THE CLUB as outstanding as possible.

RULES OF PROCEDURE:    ARTICLE XII

"Robert's Rules of Order" shall govern all proceedings of THE CLUB.

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                          BY-LAWS

1. FISCAL YEAR. The Fiscal Year of THE CLUB shall be the calendar year, January 1st through December 31st.

2. MEETINGS. The regular meetings shall be held on the second Thursday of each calendar month at such place and time as the President shall order. The Annual Meeting for the election of Officers and Directors shall be held at the regular meeting in November. Special meetings may be called by the President or upon the written request of any five Full Members of THE CLUB.  Notices shall be sent to all current members concerning special meetings and the business to be transacted thereat; such notices to be sent so that in the ordinary postal delivery they will not arrive less than 24 hours before the special meeting time.

3. MEMBERSHIP. In accordance with ARTICLE II of the Constitution, a Full Membership is open to all currently licensed Amateurs and Associate Membership is open to all other interested persons. Full Membership included all club privileges, as well as the right to hold a club office or directorship and to vote for club officers or directors and on regular club business, including policy matters. Associate Membership includes all club privileges except for the right to hold a club office or directorship or to vote. Associate Members, upon becoming licensed Amateurs, shall automatically become Full Members. Any member may be removed for cause from THE CLUB by a three-fourths majority vote of the members present and voting at a regular meeting. In accordance with ARTICLE II of the Constitution, applications for membership, accompanied by a $5.00 initiation fee, shall be submitted at a regular meeting and may be voted on at that meeting or tabled. Membership approval shall be by simple majority vote of the members present and voting at a regular meeting. The new member's dues shall be pro-rated on a monthly basis to the end of the current Fiscal Year. All initiation fees of any rejected applicants shall be returned to those applicants by the Secretary by regular mail.

4. Dues. In accordance with ARTICLE VIII of the Constitution, a regular annual dues of $6.00 payable on or before the date of the regular meeting in January is hereby levied for Full Membership and $3.00 for Associate Membership. Any Full or Associate Member who is two (2) months in arrears in his or her dues shall be considered delinquent and the names of those members shall be announced at the regular meeting in March. Any dues-delinquent member not present at the regular meeting in March must be notified by the Secretary by regular mail within five (5) days after the regular meeting in March.  If, after the regular meeting in April, the dues-delinquent member's dues are still not paid, said member shall be dropped from THE CLUB. Any member who has been dropped from THE CLUB may be reinstated, on request, by payment of a full year's dues and a simple majority vote of approval of the membership present and voting at a regular meeting.

5. REPEATER FUND DONORS. Repeater Fund Donorship is open to all licensed Amateurs, including Full Members of THE CLUB, who wish to support THE CLUB'S repeater and/or digipeater. A regular annual donation of $10.00 per Repeater Fund Donor would be greatly appreciated. Household members of Repeater Fund Donors who are also Amateurs, are considered covered by one single donation. Any additional donations will also be readily accepted and greatly appreciated. All repeater fund donations shall be kept by a separate accounting and are to be used for the operation and maintenance of the club repeater.

6. REPEATER LOCATION. THE CLUB'S repeater and/or digipeater shall be located within a twenty (20) mile radius of the village of Boonville, New York. 

7. REPEATER TRUSTEE. The Repeater Trustee, and/or Alternate Trustee, appointed by the Board of Directors, has full right and responsibility for shutting off the repeater, if in his judgement, he deems it necessary. In the absence of the Trustee, and Alternate Trustee, any two members of the Board of Directors have this right and responsibility.

8. REPEATER USE RULES. Use of THE CLUB'S repeater will be in observance of the following rules of proper conduct:

   a)  All FCC rules will be observed.
   b)  Use minimum power necessary, whenever possible, to avoid keying more than one 
       repeater.
   c)  Do not key up the repeater without identifying.  This common practice is thoughtless, selfish, and
         illegal.
   d)  Use simplex if possible. If not, feel free to use the repeater. However, do not
       tie up the repeater and prevent others from using it.
   e)  Use common courtesy and consideration for others when using the repeater.  As in 
       all Amateur operating, courtesy and cooperation are of paramount importance in the
       use of a repeater.
   f)  Observe pause procedure between exchanges to allow time for a "breaker". Someone 
       may have an emergency.
   g)  Keep your transmissions thoughtful, interesting, of a non-private nature and in 
       good taste. It cost THE CLUB considerable time, effort and money to provide a 
       repeater. Use it, but do not abuse it. Act like a guest of THE CLUB and its 
       repeater.
   h)  To use the repeater is a privilege, not a right, and abuse of this privilege can 
       mean corrective action by the Board of Directors.

9. USE OF THE REPEATER FOR EMERGENCIES OR PUBLIC SERVICE EVENTS. The Board of Directors reserves the right to authorize the use of the repeater for emergencies, training exercises or public service events.

10. REPEATER ABUSE. The Board of Directors reserves the right to ban the use of the repeater by any person or persons, who in the judgement of the Board of Directors are in violation of FCC Rules. Any Repeater Fund Donations made by said person or persons would be thereby forfeited.

11. CONSTITUTION AND BY-LAWS. All current and future Full and Associate Members of THE CLUB shall be provided with a copy of this Constitution and By-laws and shall be kept informed of any amendments or changes to the same.